created December 2015
implemented -- Feb 2016
Statutory Legislation and Consideration
- Privacy Act 1988-www.privacy.gov.au/law/act
- Privacy Amendment Private Sector Act 2000
- National Privacy Principles - privacy.gov.au/materials/types/infosheets/view/6583
- Privacy and Personal Information Protection Act 1998
- Early Childhood Australia - Code of Ethics
- Children (Education and Care Services National Law Applications)Act 2010
- Education and Care Services National Regulations 2011
- Guide to the National Quality Standard (3) Australian Children’s Education and Care Quality Authority (ACECQA) 2011
- Children and Young Persons (Care and Protection) Act 1998
- Education and Care Services National Regulations 2011; 177-184
- National Quality Standards/Elements: 2.3, 4.2, 6.1, 7.3.1, 7.3.5
Links to other Policies
- Children Protection
- Staff Code of Conduct
- Guidelines and Agreements for Enrolment
Websites and social media sites can provide information to potential clients on what an organisation offers. A website maintained by an early childhood education centre such as The Kindergarten, can support families to make informed decisions about early childhood education and care to meet their families requirements.
Families are also able to gain contact information or request further information through emails at a convenient time.
The Kindergarten’s website is maintained to inform families about the activities and the services provided by The Kindergarten. The Kindergarten respects the privacy of staff, children and families. The Kindergarten seeks to keep all records according to the National Privacy Principles and the Education and Care Services National Regulations 2011.
The Kindergarten develops guidelines with staff in regard to social media participation connected with their work as early childhood educators.
The Nominated Supervisor will:
- Ensure that no confidential information can be gained from The Kindergarten’s website. Individuals are not obliged to give personal information through the Centre’s website, except to provide contact details if they wish to be contacted. However if an individual chooses to provide information to The Kindergarten via email, that information will remain confidential.
- Ensure that information gained via email can only be used by administration staff or Nominated Supervisor to contact a person, offer or send information about The Kindergarten and to request feedback on the Centre’s service provision or
- Ensure the information gained about visitors to the website will only be used for statistical research for the quality improvement of service provision of The Kindergarten and the future development of the website. This information will not be available to any other organisations (except those used to collect the information)
- IP address, the data and time of the visit
- Pages accessed and documents downloaded on this site
- search terms used
- network providers name
- any cookies that the browser has presented to the server
- the browser, operating system and various plugins that were used in visiting the site
- Encourage families to give feedback on the centre’s website and how it can be improved to meet the needs of the community
- Collaborate with The Kindergarten ‘s technology manager to ensure that all information, newsletter emails and website updates/standards reflect the Centre’s Quality Assessment Rating of EXCEEDING in line with The Kindergarten’s philosophy, values and principles of practice
- Not disclose or publish any information related to educators, children or families without written consent from that individual or their family.
- Develop guidelines for staff regarding their participation with other staff members and families currently connected to and or enrolled at The Kindergarten when using social media sites such as Facebook and Twitter.
Educators will :
- Follow guidelines for educators (as outlined in this policy below) regarding their participation on social media sites such as Facebook and Twitter, with families currently connected to The Kindergarten and other staff members.
GUIDELINES FOR STAFF EMPLOYED AT THE KINDERGARTEN
In general The Kindergarten views social networking sites [MySpace, Facebook], personal Web sites and Weblogs positively and respects the right of employees to use them as a medium of self- expression.
If an employee chooses to identify himself or herself as an employee of The Kindergarten on such Internet venues, some readers of such sites or blogs may view the employee as a representative or spokesperson of The Kindergarten.
To avoid possible professional conflicts of interest and or blurred lines of responsibility The Kindergarten as the employer requests that employees decline any request from families to become a Facebook (or the like) friend whilst that family has a child/ren enrolled at The Kindergarten.
In addition to the above paragraph, The Kindergarten requests that employees observe the following guidelines if at any time it is necessary to refer to their place of employment, its programmes or activities, its families and children, and/or other employees, in a blog or on a website:
- Employees must be respectful in all communications and blogs related to or referencing The Kindergarten, its families and children and/or other employees.
- Employees must not use obscenities, profanity or vulgar language
- Employees must not use blogs or personal websites to disparage The Kindergarten, families and children or other employees of The Kindergarten
- Employees must not use blogs or personal websites to harass, bully or intimidate other employees, families or children. Behaviours that constitute harassment and bullying include, but are not limited to, comments that are derogatory with respect to race, religion, gender, sexual orientation, colour or disability; sexually suggestive, humiliating or demeaning comments; and threats to stalk, haze or physically injure another employee or family or child.
- Employees must not post pictures/video of families or children or other employees on websites.
- Employees must not refer to names of children, families or colleagues in reference to comments on their place of work
- Employees are reminded of the Early Childhood Australia Code of Ethics with which The Kindergarten aligns itself and be faithful in the belief of the values outlined in our Statement of Intent for the provision of professional, high quality delivery of early childhood education to the children enrolled at The Kindergarten.
- Employees are reminded of the link this policy statement has to our obligations under the Confidentiality Policy of The Kindergarten.
NB Any employee found to be in violation of any portion of this Privacy Online Policy could be subject to immediate disciplinary action, up to and including termination of employment.
GUIDELINES FOR FAMILIES of enrolled children
In general The Kindergarten views social networking sites [MySpace, Facebook], personal Web sites and Weblogs positively and respects the right of families to use them as a medium of self- expression.
If a family member chooses to identify himself or herself as an associate of The Kindergarten on such Internet venues, some readers of such sites or blogs may view the associate as a representative or spokesperson of The Kindergarten
The Kindergarten requests that families observe the following guidelines when referring to The Kindergarten, its programmes or activities, its families and children, and /or employees in a blog or on a website:
- Families are reminded that internet sites such as Facebook etc .are a public domain.
- Families are requested to be respectful in all communications and blogs related to or referencing The Kindergarten, its activities, families and children and /or employees.
- Families are requested not to post pictures/video of families or children or employees of The Kindergarten on a website without obtaining prior written permission
- Families are requested not to use obscenities, profanity or vulgar language in relation to The Kindergarten, its activities or employees
- Families are requested not to use blogs or personal websites to harass, bully or intimidate The Kindergarten employees or other families or children. Behaviours that constitute harassment and bullying include, but are not limited to, comments that are derogatory with respect to race, religion, gender, sexual orientation, colour or disability; sexually suggestive, humiliating or demeaning comments and threats to stalk, haze or physically injure an employee or another family or child.
- Office of the Australian Information Commissioner -- www.privacy.gov.au
- Australian Legal Information Institute- www.austlii.edu.au
- Early Childhood Australia - www.earlychildhoodaustralia.org.au
- Community Child Care Co-operative Model Policies: access from www.ccccnsw.org.au
5.Griffith Child Care Centre WHS and Policy Statements - Privacy Online Policy 2012